FREDERICKSBURG VENDOR INFO: SEPTEMBER 2026
Vendor Sign-Up Policy Update
As our VA show continues to grow and reach waitlist capacity, vendors who wish to return to our SPRING 2027 EXPO must sign up and pay a 50% deposit by the close of the show on Sunday to secure their space. Any tables not rebooked onsite with a deposit will be released to waitlisted vendors. We appreciate your understanding and support as we continue to grow!!
NEXT FREDERICKSBURG, VA SHOW: APRIL 30-MAY 2, 2027
FREDERICKSBURG, VA | FREDERICKSBURG CONVENTION CENTER
September 18-20
2371 Carl D Silver Pkwy, Fredericksburg, VA 22401
HOURS
FRIDAY, SEPTEMBER 18TH, 2026 (vendor setup and optional to stay for VIP)
Vendor Setup: 1pm-7:30pm
VIP Entrance: 4pm-7pm
***it is optional for vendors to stay for VIP, but we highly encourage our vendors to stick around!
SATURDAY, SEPTEMBER 19TH, 2026
Vendor Setup: 7am-9am
Show Hours: 9am-5pm
VIP Entrance: 9am-10am
General Admission Entrance: 10am-5pm
SUNDAY, SEPTEMBER 20TH, 2026
Vendor Setup: 9am-10am
Show Hours: 10am-4pm
General Admission Entrance: 10am-4pm
Vendor Teardown: 4pm-8pm
VENDOR CHECK IN
Please check in at the table in the back by the loading doors when you arrive at the venue to receive your vendor badges.
VENDOR MAP LINK
Our map will be released in the next email. Please read this one first :)
HOTEL INFO
Here is a list of recommended hotels, all less than 0.6 miles away:
- Extended Stay America | 1065 Hospitality Ln, Fredericksburg, VA 22401 | (540) 693-0001
- Hampton Inn | 1080 Hospitality Ln, Fredericksburg, VA 22401 | (540) 786-5530
- Hilton Garden Inn | 1060 Hospitality Ln, Fredericksburg, VA 22401 | (540) 548-8822
- Hyatt Place | 1241 Emancipation Hwy, Fredericksburg, VA 22401 | (540) 654-3333
VENDOR PARKING & LOAD IN/OUT
A map with directions on where to load in and out will be attached below. We are in HALL A. If possible, please avoid bringing large crates through the front doors, as they are glass and our venue has advised us not to do so.
TABLES
The tables are 8ft x 30 inches. Each booth comes with two chairs. You will need any and all tablecloths/banners, etc., and you will need any extra tables for your display.
BADGES
1 per table - 4 max with any booth size over four tables; extra Vendor badges can be purchased
ELECTRICITY
Electricity is $75.
SHARING BOOTHS
There will be no sharing booths unless prior authorization from a promoter is given. Each vendor within a booth must have clear and visible signage. If vendors are vending with other vendors, we will need that vendor to fill out their own registration form so we have all of their info, logo, etc. We will also need to know how vendors would like to be invoiced.
RULES
First, we want our vendors to have a fun and successful show. This list of rules lists things that, if not abided by, can result in legal issues. Please work with us to throw a successful show:
1. All table placements are well-mapped and planned. We will try to accommodate any requests, but your table placement is final.
2. All vendors must have signage to display clearly and correctly who they are. (Banners, Tablecloth, Signs, Placards).
3. Please ensure your displays allow adequate space for your animals—no cramming animals into deli cups or displays.
4. Your booth is your booth; please keep your products, animals, and displays within your space. Don’t block the aisles or interfere with other booths.
5. Only established animals are allowed. Quarantine your imports and ensure they are healthy and thriving. Do not bring animals that are considered too young to sell.
6. PLEASE keep the peace: disturbances between vendors, staff, or attendees will not be tolerated.
7. NO MITES will be tolerated. If we see or hear of animals being sold with MITES, you will be asked not to return to the show
Vendors, please plan to stay the entirety of the listed show hours. If something requires you to leave early, please contact a show promoter and talk it through!
Virginia State Regulations, as we have found them , please do research on what you vend
Restricted Animals:
All species of Alligator, Crocodile, Caiman & Gavial
Brown Tree Snake ( Boiga irregularis )
All species of rodents native to Africa
Prairie Dogs
Virginia Dept of Wildlife Resources website is here: https://dwr.virginia.gov/
The following native species (morphs included) require a seller’s license:
Corn Snakes
Mole Kingsnakes
Eastern kingsnakes
This license costs $10.00 and runs Oct 1st. thru Sept 30th.
All permits require a 30 day turn around !!!!
Contact person for Licenses is:
Diane Waller – 804-367-9588
Thank you again for your support. We look forward to a great show! Please let us know via email. call or text if you all need anything else.
The Team at AARPE (Troy and Lisa, Nick and Lauren)
Lauren will not be at the show this time around! Please bug Nick or Troy for urgent matters, and bug Lauren for non-urgent things ;)
Troy: 515-408-1478
Nick: 720-253-8764
